Alumni Fundraising Software
Alumni Fundraising Software That Doesn't Price You by the Graduate
Every May your constituent file grows by an entire graduating class, and it never shrinks. Cloud Donor Manager doesn’t price your database by the record. It brings online, in-person and text giving, events and auctions, peer-to-peer fundraising, marketing automation and the donor CRM into one place.
Why Contact-Tiered Pricing Hits Alumni Programs Hardest
Every graduate stays in your file forever, while only a portion gives each year. Pricing by contact record taxes the defining characteristic of your organization—and can force teams to choose between complete data and a manageable bill.
Cloud Donor Manager has zero growth penalties for adding contacts. Payment processing is quoted separately to your organization by Host Merchant Services, underwritten to your actual volume and average gift size.
Run Your Giving Day Without Renting a Second Platform
The public page, real-time momentum, competition and reporting all ship together—not as add-ons. Volunteers manage their own fundraiser pages while your office sees the whole campaign in one place.
Live Momentum
Time-boxed campaigns with public goal tracking and real-time progress.
Team Rivalry
Class-versus-class and school-versus-school fundraising with leaderboards.
Match Challenges
Create “your gift doubled until midnight” moments funded by lead donors.
Campaign ROI
Report by campaign, channel, team and individual fundraiser.
Built Around the Alumni Calendar You Actually Run
Move through the moments that define your year—from the first giving-day gift to the final year-end statement.
Segment by Class Year, Affinity and Giving History
Build segments for every class year, decade, school, department, athletic community, regional club or affinity group. Guided CSV import with automatic field mapping brings existing class-year and degree data across.
Group alumni spouses into one household for accurate totals and cleaner outreach. Find and merge duplicate records with a full audit trail, then show, hide and reorder the donor-list columns your team uses most.
Reunion and Homecoming, Without the Reconciliation Hangover
Tickets, walk-ups, merchandise, gifts, auctions and receipts stay connected to the constituent record from the first registration to the final deposit.
1
Sell Tickets
Publish the page and sell tickets by type.
2
Check In
Manage rosters from a phone or tablet.
3
Take Payments
Use Tap to Phone, readers, kiosk or POS.
4
Reconcile Once
Everything lands in one ledger and report.
- Sell merchandise, meals and add-ons alongside gifts.
- Keep taking gifts offline when ballroom Wi-Fi fails.
- Run online auctions and real-time live bidding.
- Text a receipt at the moment of the gift.
One Platform for Chapters, Portfolios and Giving Societies
Give each team the access it needs while maintaining institution-wide visibility and control.
Chapters, Regional Clubs and Multi-Campus Rollups
Run multi-site, multi-chapter or federated organizations with branch-level scoping, org-wide rollups and zone management. Role-based permissions let chapter leads see their chapter—not the entire file.
Branch Scoping
Approval Rules
Org-Wide Rollups
Major Gifts, Moves Management and the Pipeline
Move prospects through a pipeline, assign follow-up tasks and preserve every call, meeting and touchpoint. Score donors by engagement, screen for capacity and define giving tiers for supporter societies.
Moves Pipeline
Relationship History
Managed Funds
Win Back Lapsed Alumni With Automation That Starts From Your Data
More than 30 built-in reports include LYBUNT, SYBUNT, donor retention, recurring donors, major gifts, donation summaries and campaign performance. Saved reports can generate and email themselves on a schedule.
Identify
Run a LYBUNT or SYBUNT report
Segment
Filter by class, affinity or fund
Automate
Launch a multi-step win-back journey
Measure
Track gifts, retention and ROI
Create email appeals in a visual editor, generate branded direct-mail letters and protect deliverability with verified-domain sending, bounce handling and complaint management. A board-ready dashboard keeps revenue, retention, pipeline and campaign performance visible at a glance.
Text-to-Give and Employer Matching, Built Into the Donor Journey
Turn the Podium Ask Into a Donor Record
Publish a Text-to-Give keyword and short code so the reunion-dinner or stadium-concourse ask becomes a gift and donor record automatically. Carrier registration and consent tracking are handled for you—see the Text-to-Give overview.
Capture Employer Matching at the Right Moment
Look up a donor’s employer from an employer catalog and let alumni submit and track their own match requests from the portal. The ask happens when they give, without adding another follow-up to your team’s task list.
Receipts, Year-End Statements and Reconciliation Without the Scramble
Every completed donation triggers an instant branded receipt with the required disclosure language. Recurring donors are thanked each time, and annual giving summaries can be generated in bulk for tax season.
Batches reconcile to deposits, a built-in general-ledger view keeps the books aligned, and accounting syncs with QuickBooks Online, QuickBooks Desktop and Xero. Declined recurring gifts retry automatically instead of silently churning.
- Instant branded receipts
- Annual giving summaries
- Self-service donor portal
- Automatic retry workflows
How Cloud Donor Manager Compares
Volunteer management, event ticketing and auctions ship with the platform. Processing rates are quoted to your organization.
| Feature |
Cloud Donor Manager Best Value |
Bloomerang | DonorPerfect | Little Green Light |
|---|
Bring Your Alumni Records—and the Tools That Already Work
Move fifteen years of gifts with guided CSV import, automatic field mapping, managed migration batches and an import history. If something looks wrong, undo it. That makes migration safe enough to start.
Encrypted data, account lockout protection, rate limiting, strict access controls and two-factor authentication protect every user. See how setup works.
Everything Your Alumni Office Needs to Know
Does pricing go up as our alumni file grows?
No. Cloud Donor Manager doesn’t price your database by the contact record, and there are zero growth penalties for adding contacts. Load every graduating class. Contact-tiered pricing is the most common complaint in the category, and it penalizes alumni associations more than anyone — your file grows by a full class every May while your donor count grows far more slowly.
What does Cloud Donor Manager cost?
There are no platform fees and no per-contact pricing. Payment processing is quoted to your organization by Host Merchant Services, the payment processor that builds the platform, underwritten to your actual volume and average gift size. Book a demo to get a custom processing quote for your organization.
Can we run a giving day with class-versus-class competition?
Yes. Run a time-boxed push with a public page, live goal tracking and real-time momentum; build class-versus-class and school-versus-school rivalry with peer-to-peer team fundraising and team leaderboards; and add a “your gift doubled until midnight” match challenge funded by a trustee or lead donor.
Can we take gifts and sell tickets at reunion weekend without a second vendor?
Yes. Event pages and ticketing by type, door check-in from a phone or tablet, card readers and Tap to Phone, a self-serve kiosk, point of sale for merchandise and meals, offline capture when the venue Wi-Fi fails, and auctions with real-time live bidding — all landing in one ledger, one reconciliation, one set of reports.
Can our regional chapters have their own access?
Yes. Branch-level scoping with org-wide rollups and zone management supports multi-chapter and federated organizations, and role-based staff permissions can be scoped by branch — a chapter lead sees their chapter, not the whole file. Approval rules require sign-off on large gifts, refunds and sensitive record changes, with a reviewable queue.
Can we move our existing donor and gift history over?
Yes. Migration is a guided CSV import with automatic field mapping, managed migration batches and an import history — plus an undo if something looks wrong after the fact. QuickBooks, Xero, Salesforce, HubSpot, Mailchimp, Slack, Google Calendar and Dropbox connect out of the box.
One Platform for the Giving Day, the Reunion, the Pipeline and Year-End Statements
See Cloud Donor Manager against your own calendar—and stop paying more every time another class graduates.