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Build the pattern once
Shifts build from templates—the same sort, repack and distribution pattern every week—with open shifts published and coverage auto-scheduled.
Food Bank Donation Software
Food Bank Donation Software That Runs Your Volunteer Schedule Too
At a regional food bank, the donor database and volunteer scheduler often mean two systems, two logins and two bills. At a pantry run out of a church basement, both jobs may live in one spreadsheet and one very tired person. Cloud Donor Manager holds donors and the volunteer schedule in one system, on one bill.
$0/month, 0% platform fee, and no charge for adding contacts. The platform is free for every organization; Host Merchant Services earns from payment processing.
Your volunteer schedule is the operation, not an add-on
Volunteer scheduling this deep is sold as a separate module elsewhere; here it ships with the platform. See running volunteers and donors in one system.
The person who sorts cans and the person who writes the check may be the same person
Organizations sometimes keep volunteers and food-drive contacts out of the donor database because more records mean a higher bill. Then the six-year Tuesday volunteer—the most qualified cultivation prospect in the building—appears in no report.
This platform does not price the database by the record. No growth penalty—the Tuesday crew belongs in the file.
Complete profiles, interactions, notes, attachments, households, segments, interests, donor scoring, and duplicate find-and-merge with a full audit trail keep the donor side useful. Regional food banks can also use wealth screening and a major-gift pipeline.
Grants, through the final report
Federal and state pass-through administrative funds, state hunger-relief appropriations, community and corporate foundation grants, and network grants share one costly failure mode: a missed reporting calendar. Grants are tracked through application, award, reporting and renewal, with grant reports and automated reminders.
Fund and campaign designations keep restricted awards visible; approval rules, role-based permissions, a built-in general ledger view, deposit-matching batch reports, and QuickBooks or Xero sync connect the work to the books. Scheduled reports can email the board packet on a cadence.
Take gifts wherever the food goes
- Countertop and mobile card readers at the Empty Bowls dinner or fall gala.
- Tap to Phone turns a staff or volunteer phone into a contactless giving device.
- A self-serve kiosk offers preset amounts in the lobby.
- Point of sale handles merchandise, meals and event add-ons, with receipts texted at the terminal.
- Offline batch capture keeps terminal transactions flowing when venue Wi-Fi fails and settles on reconnect.
Online giving, without a disconnected ledger
Branded donation pages support one-time and recurring gifts by cards, ACH, Apple Pay, Google Pay, PayPal, Venmo and Cash App, with donor-covered processing fees, fund designations, anonymous giving, embeddable widgets and hosted links for QR codes. Explore the hardware side on our in-person donations page.
Online, in-person, kiosk and point-of-sale activity land in one ledger, one reconciliation and one set of reports.
The November crunch and the summer gap
Fundraising and distribution peak together
Giving days, peer-to-peer pages and leaderboards, match challenges, employer matching lookup and event-triggered automated journeys help a small team handle the year-end compression. Organizations can use peer-to-peer pages to run a virtual food drive without adding another disconnected campaign tool.
Receipts, summaries and recurring gifts
Completed donations trigger instant receipts with the required IRS language, recurring gifts are acknowledged each time, and year-end summaries generate in bulk. During the summer gap, declined recurring gifts retry automatically and donors update their own card in the portal.
What this does—and what it doesn’t
Cloud Donor Manager is a fundraising, donor and volunteer platform. It does not track food inventory, poundage, or in-kind product, and it is not a client intake or benefits-eligibility system. On the program side, it tracks the people your programs serve and connects outcomes to gifts—the connection a hunger-relief funder narrative needs.
One regional food bank, or one church pantry
Local scope, organization-wide view
Branches and chapters support branch-level scoping, organization-wide rollups and zone management for distribution sites and programs, with scoped permissions, approval rules and global search.
The essentials at $0/month
A public volunteer signup page with no login, a branded donation page, guided CSV import and receipts that send themselves. The pantry is not on a lesser tier, because there are no tiers.
Bring your history with you
Guided CSV import with automatic field mapping, managed migration batches, import history and undo bring gift history, donor records and pledges across intact. One vendor supplies the software and merchant account, so the same team is there when a batch does not settle. See how setup and onboarding work.
QuickBooks
Xero
Salesforce
HubSpot
Mailchimp
Slack
Google Calendar
Dropbox
REST API
Signed webhooks
Food bank and pantry fundraising software
Is it really free for a food pantry?
Yes — $0/month and a 0% platform fee, free for every organization with every feature included. Payment processing sustains the platform, quoted to your organization by Host Merchant Services.
Can it schedule volunteer shifts, or does it just store volunteer contacts?
It schedules them: shift templates, published open shifts, auto-scheduled coverage, claim/swap/release with staff approval and an audit trail, public signup with no login required, SMS reminders, and a portal where volunteers manage their own shifts.
Does it track food inventory or in-kind donations?
No. Cloud Donor Manager does not track food inventory, poundage, or in-kind product — it is a fundraising, donor and volunteer platform. It does track the people your programs serve and connects outcomes to gifts, alongside every monetary gift, grant, and volunteer hour.
Can volunteers and donors live in the same system without raising our bill?
Yes. Volunteers and donors run in one system — volunteers use the same portal donors give from — and the database is not priced by the record, so adding the whole Tuesday crew costs nothing.
Can it handle grant reporting deadlines?
Yes. Grants are tracked end to end — application, award, reporting, renewal — with automated report reminders, and fund designations keep each restricted award visibly restricted through to the books.
More answers about Cloud Donor Manager are in the FAQs.
Give the donor file and volunteer schedule one home.
$0/month, 0% platform fee and no charge for adding contacts—whether you run one pantry or a regional network.