Pipeline & tasks
Move major-gift prospects through a pipeline with follow-up tasks assigned to your team.
Hospital Foundation Donation Software
Donation Software for Hospital Foundations and Health Charities
Memorial gifts after an obituary. Gifts restricted to the NICU. The spring gala, and the board packet every quarter.
Cloud Donor Manager handles that year in one platform — online and in-person giving, events and auctions, peer-to-peer, grants, volunteers, and a full donor CRM, with automatic IRS-compliant receipting. The software is free for every organization, with no subscription and no platform fee.
What hospital foundation fundraising actually asks of your software
The work has a shape of its own — and generic donor tools were not built around any of it.
Memorial gifts arriving in a flood, each needing a receipt, tribute record and family notification
Honor-your-caregiver gifts where routing the recognition is the work
Gifts designated to oncology, hospice, a capital campaign or a named fund
A grateful-patient pipeline that must outlive any one development officer
A gala running on four disconnected systems, merged by hand afterward
A quarterly board packet and gift-acceptance sign-offs enforced consistently
Tribute and memorial gifts, handled the way families expect
This is the sector’s most distinctive rhythm, and it is native here — not an afterthought.
In honor or in memory
Donors add a personal message and can choose to notify a loved one that a gift was made in their name.
Receipts that keep up
Every completed gift triggers an instant, professional receipt automatically — even during a memorial flood.
Directed to the named fund
Route gifts to hospice, oncology, or a
named memorial fund through fund and campaign designations.
Privacy when requested
Donors can keep their gift private on receipts and public records.
A link for the notice
Share a hosted donation link or QR code in an obituary, program, or memorial page.
A memorial program adds one-time donor records by the dozen. Cloud Donor Manager does not price your database by the record.
Honor-your-caregiver giving assembles from the same pieces: tribute gifts, fund designations, and follow-up tasks for your team to route recognition where it should go.
Restricted funds, designations, and books your finance office can reconcile
When the finance office or auditor asks how a designated gift moved, the answer is on the record.
Fund & campaign designations
Donors direct their gift to a specific fund, program, or campaign, with a managed fund list behind the scenes.
Accounting sync & financial reporting
QuickBooks Online, QuickBooks Desktop, and Xero sync, plus reporting on refunds, voids, failed transactions, and payment success and failure.
A built-in general ledger view
Gift data and the books speak the same language.
Batches that match your deposits
Transaction batches and reconciliation line up with what the bank shows.
A major-gift pipeline for grateful patients and community prospects
Every piece of the donor and prospect relationship stays on the record, not in a departed officer’s inbox.
Give in the lobby, at the bedside table, and on the gala floor
In-person giving is part of the platform, built for lobby kiosks, mobile clinics, galas and festivals.
Card readers
Countertop and mobile terminals take gifts at events, in the lobby or in the field.
Tap to Phone
A staff or volunteer phone becomes a contactless giving device — ideal for gala volunteers.
Donation kiosks
Self-serve giving with a customer-facing display and preset amounts.
Offline batch capture
When ballroom Wi-Fi fails, transactions batch locally and settle on reconnect.
SMS Receipts & POS
Text receipts instantly and sell gift-shop items, meals and gala add-ons on the same account.
One ledger. Online, in-person, kiosk and point-of-sale activity land in one reconciliation and one set of reports.
Text-to-Give is part of the same platform: supporters text a keyword to give, and the gift and donor record are captured automatically. See the Text-to-Give page for details.
Giving days, employee campaigns, peer-to-peer, and matching gifts
The campaign engine covers the health charity’s signature walk and the hospital’s employee giving campaign alike.
Giving days
Time-boxed pushes with public goal tracking and real-time momentum.
Peer-to-peer
Personal pages, team fundraising and leaderboards for walks, rides and employee campaigns.
Matching gifts
Employer lookup, with match requests submitted and tracked from the donor portal.
Match challenges
Run “your gift doubled until midnight” pushes.
Pledges
Track commitments and let donors manage recurring pledges in their portal.
Fundraising analytics
Results by campaign, channel, team and fundraiser, with ROI by campaign.
Run the gala without four systems and a manual merge
Ticketing, the auction, the card reader and the sponsor folder — one system, one donor list, nothing to merge afterward.
Running a raffle or prize draw alongside the auction? Read our guide to charitable gaming.
- Event pages & ticketing Publish the event page, sell tickets by type, and run the whole ticketed checkout online.
- Door check-in Check attendees in and manage rosters from a phone or tablet.
- Auctions with live bidding Online items and real-time bidding with no separate donor list afterward.
- Sponsorships & promo codes Sponsor records, attachments, e-signatures, reports and ticket promo codes.
- The night-of crew Public volunteer signup, reusable shift templates and managed rosters.
Board reporting, sign-offs, and who can see what
Board-ready information moves automatically, while approvals, staff access, and sensitive changes remain controlled and reviewable.
The board packet
Built once, delivered forever.
Executive dashboard
A board-ready view of revenue, retention, pipeline, and campaign performance at a glance.
30+ built-in reports
LYBUNT and SYBUNT, donor retention, recurring donors, major gifts, campaign performance, and sponsorships.
Scheduled reports
Generated and emailed automatically — Monday morning board numbers without anyone touching a keyboard.
Custom report builder
The exact fields and filters your board asks about, saved and re-run on demand.
Governance & security
Built in, not enforced by email.
Approval rules
Require sign-off on large gifts, refunds, and sensitive record changes, with configurable triggers and a reviewable queue — your gift acceptance policy, inside the software.
Role-based access
Granular staff permissions, scoped by branch.
Merge with an audit trail
Find and merge duplicate records with a full merge history.
Account security
Encrypted data, strict access controls, two-factor authentication, passkeys and magic links — with every organization’s data fully isolated.
What it costs, and why there is no catch
The grant calendar usually lives in a spreadsheet and one person’s phone reminders — and it leaves when that person leaves.
$0
Monthly cost, for every organization
0%
Taken from your donations
Unlimited
Donors, campaigns and users
The software is free for every organization, with no subscription and no platform fee. There are no feature paywalls, and pricing does not scale by contact record — which matters most to a memorial program built on one-time donors.
Payment processing is quoted to your organization. Cloud Donor Manager is built by Host Merchant Services, and your rate is underwritten to your actual volume and average gift size. Donors can opt in to cover the processing fee at checkout.
Full detail is on the pricing page — and we’ve written up the case for integrated processing too.
Bringing your donor history across
Twenty years of gift history is not a reason to stay on the wrong system.
Guided import with an undo
CSV import with automatic field mapping, managed migration batches, import history, and an undo if something looks wrong. Gift history, donor records and pledges come across intact, not retyped.
Keep the tools that work
QuickBooks, Xero, Salesforce, HubSpot, Mailchimp, Slack, Google Calendar and Dropbox connect out of the box; a full REST API with signed webhooks covers the rest.
One vendor, no finger-pointing
Your donor platform and merchant account come from the same team, so nothing falls between two vendors when a batch does not settle.
Questions Hospital Foundations Ask
Can donors give in memory of someone and have the family notified?
Yes. Donors give in honor or in memory, add a personal message, and can choose to notify a loved one. Every completed gift also triggers an instant, professional receipt automatically.
Can we track gifts restricted to a specific fund or department?
Yes. Donors direct gifts to a specific fund, program, or campaign against a managed fund list, with a general ledger view and batches that match deposits.
Is there a limit on how many donor records we can add?
No. Donors, campaigns and users are unlimited, and pricing does not scale by contact record.
Can we require approval on large gifts?
Yes. Approval rules require sign-off on large gifts, refunds and sensitive record changes, with configurable triggers and a reviewable queue.
Can we take gifts at our gala and in the hospital lobby?
Yes. Card readers, Tap to Phone and self-serve kiosks are included. Offline batch capture keeps working when venue Wi-Fi fails, and everything lands in one reconciliation.
What does it cost?
The software is free for every organization, with no subscription and no platform fee. Payment processing is quoted to your organization based on actual volume and average gift size.
Have another question? See our general questions about the platform.
One system for the memorial gifts, the restricted funds, the gala, and the board packet
The whole year in one place — and the software is free for every organization, with no subscription and no platform fee.