The two-signature rule
Approval rules, a reviewable queue and granular role-based permissions.
Youth Sports Fundraising Software
Fundraising software for youth sports leagues and athletic booster clubs
Friday night: cash at the gate, a snack-bar line, spirit wear, a sponsor check in someone’s bag and payment notifications on a parent’s phone. Cloud Donor Manager puts online giving, field payments, events, volunteers, and sponsor and family records in one place.
“Our field has terrible cell service.”
Transactions batch locally and settle when you reconnect.
“Nobody has time to learn a CRM.”
The next treasurer inherits records, not archaeology.
“What does this cost?”
No platform fees, no per-contact pricing and a free account.
“Parents won’t create an account.”
Volunteer signup runs on a public page with no login.
Your club’s money comes in eight ways. None of them talk to each other.
Concessions. Gate admission. Spirit wear. Sponsor checks that came in the mail. Banquet tickets, golf-outing foursomes, tournament entries, an online fundraiser page, and a parent’s personal payment app. Eight streams, and no single number for “what did we raise this season” that anyone trusts.
The consequences are familiar: the deposit doesn’t match the count; the board-meeting number takes a night of manual assembly from bank statements, the concession spreadsheet and Venmo screenshots; and the next treasurer inherits a mystery — because officers turn over on one- and two-year terms, and treasurers change mid-season.
Here is the reframe this page depends on: your club is a nonprofit organization with a fundraising operation, even if nobody on the board thinks of it that way — and there is a category of software built for exactly that shape of money.
Your club is a nonprofit organization with a fundraising operation, even if nobody on the board calls it that.
Take money at the gate, the snack bar, and the merch table
The online form should not hand you to a second vendor for everything happening at the field.
- Countertop and mobile readers with contactless tap.
- Tap to Phone turns a volunteer parent’s phone into the reader.
- Offline capture batches locally and settles on reconnect.
- Point of sale handles spirit wear, food, programs and event add-ons.
- Kiosks offer preset amounts in the lobby or at a banquet.
- SMS receipts reach sponsors and families before they leave.
Online, in-person, kiosk and point-of-sale activity land in one ledger, one reconciliation and one set of reports.
Run sponsorships like a program instead of a spreadsheet
The renewal nobody chased is what costs money, not the pitch itself.
01 · RECORD
A record, not a napkin
Sponsor records and agreements hold the contract, logo file and banner artwork, with a dedicated board report.
02 · SIGNATURE
Signed properly
E-signature keeps the letter of agreement out of scattered email threads.
03 · RENEWAL
Renewed on time
Segments, automations and tasks queue follow-up before the season, while automatic receipts answer the sponsor’s bookkeeper.
Team fundraising that actually adds up to one campaign
Personal fundraiser pages, team fundraising and team leaderboards follow the way squads compete, while a team report gives the board one organization-level view.
- Giving days with a public page and live goal
- Match challenges for a tournament-weekend push
- Employer matching lookup
- Pledges for season-long family commitments
A keyword and short code turn the PA announcement or senior-night podium ask into a gift and contact record. The Text-to-Give page covers carrier registration and consent tracking.
Banquets, golf outings, and the annual auction
Event pages sell tickets by type — individual seat or table, player or guest, early bird or door — with promo codes and phone or tablet check-in. The auction runs in the same system with online items and real-time bidding.
No separate auction vendor and no separate list to merge back into club records afterward.
Get parent volunteers scheduled without another app
“Our parents won’t create an account to work the snack bar” is a real objection. They do not have to.
Volunteer scheduling ships with the platform, with the same portal used for giving.
Publish publicly
No login is required to claim an opportunity.
Build reusable shifts
Set up concessions, gate, field-prep and scorekeeping patterns once.
Handle changes
Parents request swaps or release shifts with approval and an audit trail.
Send reminders
Text reminders and announcements reach everyone.
Use self-service
Parents manage shifts from the same portal as their giving.
Receipts and year-end summaries the treasurer doesn’t have to chase
Every completed donation triggers an instant branded receipt, recurring gifts are acknowledged each time, and year-end summaries generate in bulk. If your club is a registered 501(c)(3), receipts carry the required disclosure language, and public-page disclosure wording is configurable.
Sponsors and families pull their own giving history and statements from the portal. Questions about the club’s tax status belong with its accountant; the software’s role is to make the documentation exist.
One ledger, one reconciliation, and a clean handoff to next year’s board
Transaction batches match deposits, the general-ledger view keeps gift data and the books on the same numbers, and QuickBooks Online, QuickBooks Desktop and Xero sync for the bookkeeper.
Multi-sport leagues and umbrella booster clubs can scope each program by branch while the board sees org-wide rollups.
In eighteen months, someone else may be doing your job. Everything here survives the handoff.
What it costs
No platform fees, and creating an account is free. There is no per-contact pricing, so adding parents, grandparents, alumni families and local businesses does not create a growth penalty.
Processing is quoted to actual volume and average gift size, with the quote provided during the demo. Supporters can choose to cover the transaction fee. One vendor supplies the platform and merchant account, so there is no finger-pointing when a batch does not settle.
Bring sponsor records and giving history across without retyping them.
Guided CSV import includes automatic field mapping, managed migration batches, import history and undo. QuickBooks Online, QuickBooks Desktop, Xero, Salesforce, HubSpot, Mailchimp, Slack, Google Calendar and Dropbox connect, plus a public REST API and webhooks. See how it works.
Common questions from booster club boards
Our field has terrible cell service. Can we still take cards at the concession stand?
Yes. Offline batch capture keeps taking card payments when the signal drops — transactions batch locally on the device and settle when you reconnect, landing in the same ledger as everything else.
Do parents need an account to sign up for a volunteer shift?
No. Volunteer opportunities publish on a public page with no login required — parents claim a shift, get a text reminder, and can request a swap or release it with approval if the weekend changes.
Can we track our local business sponsors and their agreements?
Yes. Sponsor records hold the agreement with attachments — the contract, the logo, the banner artwork — with e-signature for sponsorship contracts, automatic receipts for the sponsor’s bookkeeper, and a dedicated sponsorship report for the board.
What does it cost for a small club?
There are no platform fees and no per-contact pricing, and creating an account is free. Payment processing is quoted to your organization based on actual volume and average gift size — the quote comes with the demo.
Can we sell spirit wear and hot dogs on the same system we take donations on?
Yes. Point of sale sells merchandise, meals and event add-ons on the same account and the same deposit as donations — and online, in-person, kiosk and point-of-sale activity land in one ledger and one reconciliation.
More answers in the FAQs.
You can create the account yourself tonight without a board vote.
Or book a demo and get a processing quote for your organization.